10 Things to Think of Before Booking a Photographer: Your Ultimate Guide


10 Things to Think of Before Booking a Photographer: Your Ultimate Guide

Booking a photographer is a crucial step in capturing the important moments of your life, whether it’s for a wedding, family portrait, corporate event, or personal milestone. With a multitude of options available, especially in vibrant cities like Adelaide, making the right choice can seem daunting. This guide aims to simplify the process by highlighting ten key considerations to keep in mind before booking a photographer. By following these tips, you can ensure a seamless experience and beautiful, lasting memories.

1. Determine Your Photography Needs

Event Type

First and foremost, identify the type of event or occasion you need a photographer for. Are you planning a wedding, a corporate event, a family reunion, or a personal portrait session? Each type of event may require different photography styles and expertise.

Style Preference

Consider the photography style that resonates with you. Do you prefer traditional, posed shots, candid photojournalistic styles, or perhaps a mix of both? Understanding your style preference will help you find photographers in Adelaide whose portfolios align with your vision.


Establish your budget for photography services. Prices can vary significantly based on the photographer’s experience, the duration of the shoot, and the package inclusions. Having a clear budget in mind will help narrow down your options.

2. Research and Shortlist Photographers

Online Search

Start by conducting an online search for photographers in Adelaide. Use keywords like “photographers Adelaide” to find local professionals. Review their websites, portfolios, and social media profiles to get a sense of their work and style.

Recommendations and Reviews

Ask for recommendations from friends, family, or colleagues who have recently hired photographers. Additionally, read online reviews and testimonials to gauge the experiences of previous clients. Positive reviews and word-of-mouth recommendations can provide valuable insights.

3. Review Portfolios Thoroughly

Consistency and Quality

A photographer’s portfolio is a window into their work quality and consistency. Look for consistency in lighting, composition, and editing style. Ensure their work consistently meets the quality you desire for your event.


While consistency is important, versatility is also key. Check if the photographer can handle different settings, lighting conditions, and subjects. This is especially important if your event will have varied environments or requires both posed and candid shots.

4. Meet the Photographer

Personal Connection

Meeting the photographer in person or via video call is crucial. You need to ensure there’s a personal connection and that you feel comfortable with them. This comfort level will reflect in the photos, especially for events where you’ll be in front of the camera for extended periods.

Professionalism and Communication

During the meeting, assess the photographer’s professionalism and communication skills. They should be responsive, attentive to your needs, and able to answer your questions clearly. Good communication is essential for a smooth experience before, during, and after the shoot.

5. Discuss Packages and Pricing

Package Inclusions

Photography packages can vary widely. Discuss what each package includes, such as the number of hours of coverage, the number of edited photos, prints, albums, and any additional services like a second shooter or a photo booth.

Additional Costs

Be aware of any additional costs that might arise. This could include travel fees, overtime charges, or extra editing. Ensure you have a clear understanding of all potential costs before finalizing your decision.

6. Clarify Deliverables and Timeline

Photo Delivery

Ask about the timeline for receiving your photos. How long will it take to get the proofs, edited images, and any prints or albums included in your package? Timely delivery is important, especially for events with tight deadlines like weddings.

Image Rights

Clarify the image rights and usage terms. Some photographers may provide digital files with full printing rights, while others might retain copyright and offer prints for purchase. Ensure you understand the terms and what you’re entitled to.

7. Plan the Schedule

Pre-Event Consultation

A pre-event consultation helps plan the photography schedule and ensures all your important moments will be captured. Discuss the timeline of your event, key moments you want photographed, and any special requests.

Shot List

Prepare a shot list of must-have photos. This ensures that the photographer is aware of your priorities and can capture all the important moments. For weddings, this might include specific family groupings, ceremony highlights, and key reception events.

8. Consider Backup and Contingency Plans

Backup Equipment

Ask about the photographer’s backup equipment. Professionals should have backup cameras, lenses, and lighting to ensure they can continue shooting even if something goes wrong.

Contingency Plans

Discuss contingency plans for unforeseen circumstances, such as bad weather or emergencies. A reliable photographer will have strategies in place to handle various situations, ensuring your event is still well-documented.

9. Review the Contract

Terms and Conditions

Carefully review the contract before signing. Ensure all agreed-upon details, including the date, time, location, services, deliverables, and payment terms, are clearly outlined. Pay attention to the cancellation and refund policies as well.

Liability and Insurance

Verify that the photographer has liability insurance. This protects both you and the photographer in case of accidents or damage during the shoot. It’s a sign of professionalism and preparedness.

10. Post-Event Services

Editing and Retouching

Discuss the photographer’s editing and retouching process. How much editing is included in the package? Can you request additional edits, and if so, at what cost? Clear communication about post-processing will ensure your final images meet your expectations.

Print and Album Options

If you’re interested in prints or albums, discuss the options available. High-quality prints and beautifully designed albums can be treasured keepsakes. Ensure you’re aware of the costs and delivery timelines for these products.


Booking a photographer is a significant decision that requires careful consideration. By taking the time to determine your needs, research options, and communicate effectively with potential photographers, you can ensure a positive experience and beautiful, lasting memories. Remember to focus on finding photographers in Adelaide who not only match your style and budget but also make you feel comfortable and confident.

At Sorted Media, we understand the importance of choosing the right photographer. Our team of experienced photographers in Adelaide is dedicated to capturing your special moments with professionalism and creativity. Contact us today to discuss your photography needs and let us help you create unforgettable memories.

For more information and to view our portfolio, visit Sorted Media.

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